Executive Committee Meeting: September 30th at noon

Executive Committee members, please review this memo from Margo in preparation for our meeting on Wednesday, September 30, 2009 from 12-2pm at Mayyim Hayyim - 1840 Washington Street, Newton (same parking lot as Temple Reyim).

Please bring a check for $50 to cover the cost of lunches for the year.

Ladies,

After your input at our last Executive Committee meeting and more discussion over the summer, we have arrived at a proposed restructuring for the Women’s Fund development process that will allow for more focused and effective communication and engagement for all members. The proposed structure has three committees: Membership, Communications and Program. All three will need to work closely together and we would expect that they would sometimes meet together. Various Fund members and Executive Committee members will populate the committees and take on specific responsibilities (e.g. one member could develop the library of compelling stories, someone else could interview lapsed members, etc). We have taken a first cut at dividing up the responsibilities as specifically as possible. Please review the structure as we plan on discussing it at the first Executive Committee meeting.

Thanks, Margo

Membership Committee

The mission of this committee is to develop the message for the effective recruitment of new members, to assure the successful integration of new members into the Fund, to assure engagement of members coming up for renewal and to gather information from lapsed members. The specific activities would include:

• Review of materials used in solicitation of new members
• Review of the website with an eye toward recruitment
• Development of strategies for targeted solicitation of new members and retention of present members
• Stewardship of new members for the first year (new members’ breakfast, special invitations to events or to join committees, etc)
• Hold exit interviews with lapsed members for feedback
• Provide summaries of work in progress/status reports to be included in newsletter for members
• Provide updates of provide summaries of work in progress/status reports at opening and closing events

Communications Committee

The mission of this committee is to develop effective vehicles that meet both the internal and external communication needs of the Women’s Fund. Specific activities would include:

• Production of the newsletter 3 times a year primarily for use by present Fund members
• Translation of recruitment message into communication materials
• Review and revision as needed of materials used in solicitation of new members
• Evaluation and updating the website as needed
• Assurance of adequate timely communication to present members about the activities of the Fund through email, website updates or blog postings
• Development of an archive of compelling stories about grantees, their clients and our members to be used in our communication materials
• PR
• Development and maintenance of a blog about the Fund
• Oversee development of a 10th anniversary logo
• Provide summaries of work in progress/status reports to be included in newsletter for members
• Provide updates of provide summaries of work in progress/status reports at opening and closing events

Program Committee

The mission of this committee is to develop events that support the goals of the Membership, Communications and Executive Committees. Specific activities would include:

• Development of events to meet specific requests of the Communication, Membership and Executive Committees, including special events
• Securing of locations, caterers and potentially speakers for specific events (probably 2-3 times per year, not counting Lunch & Learn)
• Investigation into development of an award program in recognition of grantees or service
• Periodic surveying of present members about specific issues and interests
• Provide summaries of work in progress/status reports to be included in newsletter for members
• Provide updates of provide summaries of work in progress/status reports at opening and closing events